New employee information form template
Pre-start details for HR and IT: contact, address, emergency contact, equipment, shirt size and start logistics.
8 questions · about 4 minutes to complete · free on every plan
Free account required. The template is copied into your workspace; edit anything before publishing.
- When to use it
- Sent with the offer acceptance, before day one.
- Who it is for
- New hires.
How to use this template
- Send the new-hire form before day one so accounts and payroll are ready.
- Collect only what HR needs; keep sensitive details out of general forms.
- Export to your HR system or spreadsheet weekly.
Questions in the new employee information form template
1. Your details
contact info
2. Preferred name for your email address and badge
open text
3. Emergency contact name, relationship and phone
open text
4. Preferred laptop
single choice · Mac, Windows, No preference
5. Where will you mainly work?
single choice · Office, Home, Hybrid
6. T-shirt size
single choice · XS, S, M, L, XL, XXL
7. Access needs or adjustments we should prepare
multi choice · Ergonomic equipment, Screen reader or magnification, Step-free access, Flexible hours, Other, None of these
8. Confirmed start date
date
What the results look like
IllustrativeSynthetic sample of 120 responses generated for this preview, not real survey data. Your results page shows the same charts for your own responses.
1.Preferred laptop
120 answered| Answer | Count | Percent |
|---|---|---|
| Mac | 45 | 38% |
| Windows | 59 | 49% |
| No preference | 16 | 13% |
2.Where will you mainly work?
120 answered| Answer | Count | Percent |
|---|---|---|
| Office | 9 | 8% |
| Home | 57 | 48% |
| Hybrid | 54 | 45% |
3.T-shirt size
120 answered| Answer | Count | Percent |
|---|---|---|
| XS | 36 | 30% |
| S | 40 | 33% |
| M | 16 | 13% |
| L | 12 | 10% |
| XL | 5 | 4% |
| XXL | 11 | 9% |
4.Access needs or adjustments we should prepare
112 answered| Answer | Count | Percent |
|---|---|---|
| Ergonomic equipment | 16 | 14% |
| Screen reader or magnification | 68 | 61% |
| Step-free access | 26 | 23% |
| Flexible hours | 19 | 17% |
| Other | 48 | 43% |
| None of these | 17 | 15% |
How to read these questions
- single choice: Read the share choosing each option, then cross-tab by a segment question to see who differs.
- multi choice: Percentages add up to more than 100% because people can pick several. Compare options by share of respondents, not share of picks.
Frequently asked questions
Is it safe to collect employee details in a form?
For names, contact details and preferences, yes: responses are encrypted at rest and only workspace members can see them. Keep government ID and bank details out of general forms.
How long does the new employee information form take to complete?
About 4 minutes: 8 questions, most of them single-tap. Every question can be edited, removed or reordered in the builder before you publish.
Is this template free to use?
Yes. Every template is included on the Free plan. Sign up, click Use this template, and it is copied into your workspace where you can edit it, add your logo and share it by link, email or embed.
Related templates
- Employee emergency contact formTwo emergency contacts and consent to use them, collected once and updated annually.
- Time-off request formLeave type, dates, cover arrangements and manager, routed to the approver by webhook or email.
- Equipment and software request formItem, justification, urgency and cost centre for IT and facilities requests, with approval routing.
- Expense claim formExpense type, amount, date, purpose and receipt link, for teams without an expenses system.