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Employment & HR forms

Equipment and software request form template

Item, justification, urgency and cost centre for IT and facilities requests, with approval routing.

6 questions · about 2 minutes to complete · free on every plan

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Free account required. The template is copied into your workspace; edit anything before publishing.

When to use it
Linked from the IT help page.
Who it is for
Employees.

How to use this template

  1. Send the new-hire form before day one so accounts and payroll are ready.
  2. Collect only what HR needs; keep sensitive details out of general forms.
  3. Export to your HR system or spreadsheet weekly.

Questions in the equipment and software request form template

  1. 1. Your details

    contact info

  2. 2. What do you need?

    dropdown · Laptop, Monitor, Phone, Software licence, Accessories, Other

  3. 3. Details (model, software name, quantity)

    open text

  4. 4. Why is it needed?

    open text

  5. 5. Urgency

    single choice · Routine, Needed this week, Blocking my work

  6. 6. Cost centre or team

    dropdown · Team A, Team B, Team C

What the results look like

IllustrativeSynthetic sample of 120 responses generated for this preview, not real survey data. Your results page shows the same charts for your own responses.

1.What do you need?

120 answered
Answer distribution
AnswerCountPercent
Laptop1412%
Monitor3630%
Phone1714%
Software licence1412%
Accessories2218%
Other1714%

2.Urgency

120 answered
Answer distribution
AnswerCountPercent
Routine3328%
Needed this week6655%
Blocking my work2118%

3.Cost centre or team

120 answered
Answer distribution
AnswerCountPercent
Team A3025%
Team B4336%
Team C4739%

How to read these questions

  • dropdown: Treat like a single choice; group long lists into a few buckets before comparing segments.
  • single choice: Read the share choosing each option, then cross-tab by a segment question to see who differs.

Frequently asked questions

Is it safe to collect employee details in a form?

For names, contact details and preferences, yes: responses are encrypted at rest and only workspace members can see them. Keep government ID and bank details out of general forms.

How long does the equipment and software request form take to complete?

About 2 minutes: 6 questions, most of them single-tap. Every question can be edited, removed or reordered in the builder before you publish.

Is this template free to use?

Yes. Every template is included on the Free plan. Sign up, click Use this template, and it is copied into your workspace where you can edit it, add your logo and share it by link, email or embed.

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