Data protection awareness quiz template
Core data-handling principles: personal data, access, sharing, breaches and retention, with a recorded pass.
6 questions · about 4 minutes to complete · free on every plan
Free account required. The template is copied into your workspace; edit anything before publishing.
- When to use it
- Annually and for new starters.
- Who it is for
- All staff who handle customer or employee data.
How to use this template
- Keep it to ten questions; it is a check, not an exam.
- Collect name and date for the record.
- Export completions for the audit file.
Questions in the data protection awareness quiz template
1. Your name (for the training record)
contact info
2. Which of these is personal data?
single choice · A customer's email address, The office weather, A product price list, Last year's revenue total
3. A colleague asks you to share a customer list to their personal email. You should…
single choice · Decline and point them to the approved process, Send it if they are senior, Send it but ask them to delete it later, Send a shortened version
4. If you accidentally email a document to the wrong person, you should…
single choice · Report it to the data protection contact immediately, Wait to see if they reply, Delete the sent email and move on, Ask the recipient to keep it quiet
5. Which of these are good practices? (select all that apply)
multi choice · Lock your screen when you step away, Use a unique password for each system, Share logins with the team for convenience, Only keep data as long as it is needed
6. Customers have the right to…
single choice · Ask what data you hold about them, Nothing once they have signed up, Only see data older than a year, Access other customers' data
What the results look like
IllustrativeSynthetic sample of 120 responses generated for this preview, not real survey data. Your results page shows the same charts for your own responses.
1.Which of these is personal data?
120 answered| Answer | Count | Percent |
|---|---|---|
| A customer's email address | 27 | 23% |
| The office weather | 39 | 33% |
| A product price list | 36 | 30% |
| Last year's revenue total | 18 | 15% |
2.A colleague asks you to share a customer list to their personal email. You should…
120 answered| Answer | Count | Percent |
|---|---|---|
| Decline and point them to the approved process | 38 | 32% |
| Send it if they are senior | 37 | 31% |
| Send it but ask them to delete it later | 16 | 13% |
| Send a shortened version | 29 | 24% |
3.If you accidentally email a document to the wrong person, you should…
120 answered| Answer | Count | Percent |
|---|---|---|
| Report it to the data protection contact immediately | 24 | 20% |
| Wait to see if they reply | 20 | 17% |
| Delete the sent email and move on | 35 | 29% |
| Ask the recipient to keep it quiet | 41 | 34% |
4.Which of these are good practices? (select all that apply)
120 answered| Answer | Count | Percent |
|---|---|---|
| Lock your screen when you step away | 32 | 27% |
| Use a unique password for each system | 45 | 38% |
| Share logins with the team for convenience | 65 | 54% |
| Only keep data as long as it is needed | 37 | 31% |
How to read these questions
- single choice: Read the share choosing each option, then cross-tab by a segment question to see who differs.
- multi choice: Percentages add up to more than 100% because people can pick several. Compare options by share of respondents, not share of picks.
Frequently asked questions
Does the quiz record who passed?
If you collect a name or send it by email invitation, yes: each response stores the score, pass/fail and timestamp.
How long does the data protection awareness quiz take to complete?
About 4 minutes: 6 questions, most of them single-tap. Every question can be edited, removed or reordered in the builder before you publish.
Is this template free to use?
Yes. Every template is included on the Free plan. Sign up, click Use this template, and it is copied into your workspace where you can edit it, add your logo and share it by link, email or embed.
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